Presiding over board meetings and annual general meetings
Facilitating effective communication and decision-making among board members and residents
Preparing meeting agendas and ensuring adherence to protocols and timelines
Maintaining positive community relations and addressing resident concerns
Providing timely and accurate information to homeowners and responding to inquiries
Resolving disputes and coordinating with relevant parties for maintenance and security issues
Collaborating with the treasurer to develop and monitor the HOA budget
Ensuring timely collection of dues and fees
Overseeing financial reports and audits
Establishing and enforcing policies and rules for the community
Representing the association in legal matters and staying updated on relevant legislation
Upholding the HOA's governing documents and promoting a harmonious living environment.
Assisting the HOA President in overseeing the operations and administration of the homeowners association
Acting as a substitute or proxy for the President in their absence or inability to perform duties
Collaborating with the President and other board members in decision-making and policy development
Supporting the President in conducting board meetings and annual general meetings
Assisting in the preparation of meeting agendas and gathering reports and updates from board members
Participating in community relations by addressing resident concerns and providing information as needed
Assisting in financial management, including budget development and monitoring, and ensuring timely collection of dues and fees
Working with the President and other board members to establish and enforce community policies and rules
Representing the association in legal matters, in coordination with the President
Supporting the President in upholding the HOA's governing documents and promoting a harmonious living environment.
Recording accurate minutes during board meetings and annual general meetings
Maintaining an organized record of official association documents, including bylaws, meeting minutes, and correspondence
Assisting the President in preparing meeting agendas and distributing meeting materials to board members and residents
Handling official correspondence and communications on behalf of the homeowners association
Notifying board members and residents of upcoming meetings and important updates
Managing HOA records and maintaining confidentiality of sensitive information
Coordinating with the President and other board members to ensure compliance with governing documents and applicable laws
Assisting in the preparation and distribution of official notices and announcements to homeowners
Supporting the President and other board members in administrative tasks as needed
Upholding ethical standards and promoting transparency in the association's operations.
Managing and overseeing the financial affairs of the homeowners association
Developing and monitoring the HOA budget
Collecting and recording dues and fees from homeowners
Ensuring timely payment of bills and invoices
Keeping accurate financial records and maintaining financial accounts
Preparing financial reports and presenting them to the board and residents as required
Coordinating with the President and other board members in financial decision-making
Collaborating with external accountants or auditors for financial audits or reviews
Providing financial guidance and recommendations to the board for budget planning and financial management
Ensuring compliance with financial regulations and reporting requirements
Assisting in the development and enforcement of financial policies and procedures.
Developing and implementing plans for the maintenance and improvement of parks and recreational areas within the community
Conducting regular inspections of parks and recreational facilities to assess their condition and identify necessary repairs or enhancements
Collaborating with vendors, contractors, and volunteers to coordinate and oversee park maintenance activities, such as landscaping, cleaning, and repairs
Planning and organizing community events and activities in parks and recreational areas
Soliciting feedback and suggestions from residents regarding park amenities and programming
Researching and proposing new park amenities, features, or upgrades to enhance the community's recreational options
Ensuring compliance with safety regulations and maintaining a safe environment within parks and recreational areas
Assisting the treasurer with park-related finances, including budgeting for maintenance, repairs, and improvements
Communicating updates and information about park-related matters to homeowners and the HOA board
Collaborating with other committees or community organizations to promote the use and enjoyment of parks and recreational spaces.
Reviewing and evaluating architectural proposals and applications submitted by homeowners
Ensuring proposed changes to properties comply with the HOA's architectural guidelines and governing documents
Conducting site visits and inspections to assess the potential impact of proposed changes on the community's aesthetic and architectural standards
Communicating with homeowners to provide guidance and clarification regarding the architectural review process and requirements
Collaborating with homeowners and architects to suggest modifications or alternatives that align with the HOA's architectural guidelines
Documenting and maintaining records of architectural review applications, decisions, and correspondence
Enforcing architectural standards and guidelines by addressing non-compliance issues and taking appropriate actions, such as issuing warnings or fines
Providing recommendations and guidance to the HOA board on updates or revisions to architectural guidelines and policies
Keeping up-to-date with relevant zoning regulations, building codes, and architectural trends that may impact the community
Promoting and maintaining the community's architectural integrity and overall aesthetic appeal.